Where Would AI Actually Help Your Company?

DOMAIN 01 / 5 · SCHEDULING0 / 2

When a sub falls behind schedule, how do you find out?

I don't, usually, not until the schedule's already blownSomeone mentions it in passing on siteIt shows up in a weekly schedule updateI get a flag the day it happens, tied to the schedule

How do you handle sequencing changes across trades?

Reactively, whoever calls first gets the attentionA spreadsheet gets updated and re-shared, eventuallyWe have a formal schedule tool but updates lag behind realityA live schedule every foreman actually checks

DOMAIN 02 / 5 · ESTIMATING SETUP0 / 2

When you start pricing a new bid, where does your cost data come from?

Whatever the last estimator remembers or guessesAn old spreadsheet nobody's cleaned up in yearsA cost library that's organized but updated by handA structured, versioned cost library with real assemblies

How much of bid week goes into rebuilding pricing structure instead of pricing the job itself?

Most of it, structure first, price second, every timeA meaningful chunk, it adds upSome, but we've streamlined most of itAlmost none, the structure's already built

DOMAIN 03 / 5 · PROPOSAL TURNAROUND0 / 2

How long does it take from deciding to bid to a proposal in the client's hands?

Days longer than we'd like, every timeIt depends heavily on who's writing itUsually on time, but it's a scrambleFast and consistent no matter who's out

When a prospect asks for a writeup or use case on the spot, what actually happens?

We punt, and we often lose momentumSomeone scrambles to put something togetherWe have templates, but they need heavy editingWe can turn it around same day, clean

DOMAIN 04 / 5 · FIELD DOCUMENTATION0 / 2

When an RFI or field issue comes up, how does it get tracked?

Texts and memory, mostlyWritten down somewhere, sometimes lostLogged in a system, but follow-up is manualLogged and tracked with aging visible to everyone

How confident are you that today's field photos and notes hold up in a dispute six months from now?

Not confident at allSomewhat, if we can even find themFairly confident, we're organizedVery, it's a real system

DOMAIN 05 / 5 · ADMIN OVERHEAD0 / 2

How many hours a week does someone spend on paperwork that isn't building anything?

More than we'd ever admit out loudA significant chunk of somebody's weekSome, but we've trimmed it downBarely any, it's mostly automated

If you took a week off, how much would fall apart on the admin side?

Everything, I am the systemA lot would slipIt would hold up fine for a weekNothing, it runs without me

Find out exactly where AI would move the needle in your operation (and where it wouldn’t)